Bylaws Of The American Peony Society
ARTICLE ONE — NAME, ORGANIZATION & LOCATION
- Section 1. The name of this Corporation shall be "American Peony Society" (APS).
- Section 2. The Corporation is organized as a membership corporation under "The Missouri Nonprofit Corporation Act." No part of any net earnings and no dividends of other profits shall inure to the benefit of any Member, Director or Officer.
- Section 3. The principal office and location of the Corporation shall be in Gladstone, Missouri.
ARTICLE TWO — GENDER
- Section 1. Whenever the terms "he" or "his" are used in these Bylaws, they shall be deemed to include "she" or "her," respectively.
ARTICLE THREE — PURPOSES & POWERS
- Section 1. The APS is organized exclusively for education and scientific purposes and especially to promote, encourage and foster the development and improvement of the genus Paeonia and public interest therein. These purposes are expressly limited so that APS qualifies as an exempt organization under Section 501(c)(5) of the Internal Revenue Code or the corresponding provision of any future federal tax code.
- Section 2. To solicit contributions, engage in fund-raising projects and campaigns to accomplish any or all of its purposes.
- Section 3. No part of the net earnings of the corporation shall inure to the benefit of, or be distributed to any member, Director or Officer, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the corporation's purposes as described herein. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on by a corporation exempt from federal income tax under section 501(c)(5) of the Internal Revenue code, or the corresponding section of any future federal tax code.
ARTICLE FOUR — MEMBERSHIP, MEETINGS & DUES
- Section 1. Qualification of Members:
- a) Any person who has an active interest in peonies and who agrees to uphold the APS' purposes and powers, shall be eligible for membership. Application shall be made to the Membership Chairman, accompanied by payment of the required dues for such membership according to the particular class of membership listed herein.
- Section 2. As of January 1, 2011 the membership classes shall be as follows, and include division by mailing address (US, Canada and All Other Countries) for administrative purposes:
- a) Commercial, Individual(s) and Institutional Memberships. Lifetime memberships officially recorded prior to July 1, 2010 will be honored.
- 1) Individual(s) and Lifetime memberships are for one (1) or two (2) person(s) at the same address. Commercial Memberships are for businesses with one (1) or two (2) persons (1) listed on the membership information form. Institutional memberships shall be granted to libraries, botanical gardens, gardening organizations and educational facilities amd may include the name of one (1) person. Institutional members are eligible to purchase subscriptions to The APS Bulletin only; no membership or voting rights are included.
- b) US, Canada and All Other Countries.
- Section 3. Dues, terms and classes subject to revision by the Board of Directors (BOD) at any time. The dues currently in effect are published in the December issue of The APS Bulletin.
- Section 4. An Annual General Meeting of the membership shall be held each year at a time and place to be announced in The APS Bulletin, not less than thirty (30) days prior to the meeting. General reports of the activities of the Corporation shall be presented, followed by nominations and election of the BOD. The presiding officer shall ask for the recommendations of the Nominating Committee and will allow nominations from the floor by any voting member at the meeting. Those persons receiving the largest number of votes by ballot from members entitled to vote at the Annual General Meeting shall be declared elected. If no nominations are made from the floor the presiding officer may ask for a motion to vote on the entire slate of names presented by the Nominating Committee. General meetings of the members may be called at any time by a majority of the BOD with notice thereof given as provided for the Annual General Meeting and such notice shall state the purpose or purposes for which the meeting is called.
- Section 5. At the Annual General Meeting, or at any other meeting of the members, the rights and privileges of any class of membership shall be as follows:
- a) Individual(s), Lifetime and Commercial members in good standing may attend all membership meetings and are eligible to vote on all matters. Individual(s), Lifetime and Commercial memberships shall have one (1) vote each for the one (1) or two (2) persons as listed on the membership database. All members shall be eligible for election to the BOD and appointment to any of the offices or committees hereinafter constituted.
- b) The order of business at any General or Board of Directors Meeting shall be as follows:
- 1) Call to order.
- 2) Reading of minutes of the last preceding meeting.
- 3) President's Report.
- 4) Treasurer's Report.
- 5) Committee Reports.
- 6) Correspondence.
- 7) Unfinished business.
- 8) New Business.
- 9) Discussions.
- 10) Elections, if applicable.
- 11) Adjournment.
- Section 6. The majority of the voting members present at any duly called meeting of members shall decide all matters presented for determination. The presence of ten or more active members of the Society shall constitute a quorum at any meeting whether annual or called.
- Section 7. Dues are payable by January 1 and are delinquent after January 31. Members who have not paid their dues will be mailed a reminder with notice of not less than fifteen (15) days before their name is dropped from the membership roll. Members failing to pay dues by January 31 will be automatically suspended. No retroactive memberships will be granted.
ARTICLE FIVE — FISCAL YEAR, ENDOWMENTS & AUDITS
- Section 1. The fiscal year shall be July 1 through June 30.
- Section 2. Endowments may be received in accordance with terms established by the BOD.
- Section 3. An annual audit and inspection of the Society's financial records shall be made at the request of the BOD. The President shall appoint a committee to perform the inspection. The committee's report shall be made available to the BOD within thirty (30) days of the inspection and audit.
ARTICLE SIX — DIRECTORS
- Section 1. The number of members of the BOD shall be no more than eighteen (18) and no less than eleven (11). In addition, the immediate past President shall be an ex-officio member of the Board for one (1) year.
- Section 2. Directors may be chosen from all levels of membership.
- Section 3. Prior to election a Board of Director's candidate must commit in good faith that he is willing to attend all Board Meetings, represent the membership to the best of his ability and serve as either an Officer or Committee Chairperson.
- Section 4. A term of office shall be two (2) consecutive years. A Director shall be eligible to succeed himself for additional terms of office, if he has not missed all board meetings during his current two (2) year term.
- Section 5. Whenever any vacancy of the members of the BOD shall occur, the President may appoint a successor to serve until the next Annual General Meeting of the Members.
- Section 6. One-half of the current BOD shall constitute a quorum for the transaction of business. In all matters coming before the BOD, each Director shall be entitled to cast one (1) vote.
- Section 7. The Annual Meeting of the BOD shall be held following the adjournment of the Annual General Meeting of the Members. Regular or special meetings of the Directors may be held at such time and place as the Directors may determine or in case of special meetings as may be called by the President or any four (4) other members of the BOD. Regular meetings may be held without special notice in connection with the Annual Convention. Special meetings may be held upon thirty (30) days written notice by the Corresponding Secretary addressed to each Director. Neither the business to be transacted nor the purpose of any regular or special meeting need be specified in the notice or waiver of notice of such meeting, except as herein otherwise provided.
- Section 8. All Corporate powers, properties and affairs of this Corporation shall be exercised, conducted and controlled by the BOD, which shall authorize the work activities, policies and development of the organization. The BOD may vest in its Executive Committee any powers that it may have and exercise.
ARTICLE SEVEN — OFFICERS
- Section 1. The BOD at their Annual Meeting, held following the Annual General Meeting, shall elect the Officers of the Corporation. They shall be a President, a Vice President, a Recording Secretary, a Corresponding Secretary and a Treasurer. Officers may hold only one elective office and may be elected from the membership-at-large.
- Section 2. The President and Vice-President shall hold office for a term of two (2) years and may succeed themselves for one additional term, if elected by the Board. The Recording Secretary, Corresponding Secretary and Treasurer shall hold office for a term of two (2) years and may succeed themselves for additional terms, if elected by the Board. Any Officer or Director may be removed from office for cause at any regular or special meeting of the BOD, duly called for that purpose, by the affirmative vote of a majority of the BOD.
- Section 3. In case any office shall become vacant by reason of death, resignation, removal or otherwise, the Executive Committee may by a majority vote choose a successor or successors for the unexpired term.
ARTICLE EIGHT — DUTIES OF OFFICERS
- Section 1. The President shall be the principal Executive Officer of the Corporation. He shall maintain the general direction of the organization and shall preside at all meetings of the Corporation and of the Directors and shall exercise the usual powers and functions of the office of President. He shall report on the progress of the organization at the Annual General Meeting. Within thirty (30) days after the election, he shall appoint to serve for two (2) years, all committees and their chairman except as herein otherwise provided, with the approval of the BOD. All members shall be eligible for such appointment. The President shall be an ex-officio member of all committees he appoints except the Nominating Committee. He serves as Chairman of the Executive Committee.
- Section 2. The Vice President, in the absence or disability of the President, shall exercise all duties of the President. He serves as a member of the Executive Committee.
- Section 3. The Corresponding Secretary shall give notice of all meetings of the members and the BOD. He serves as a member of the Executive Committee, distributes all pertinent correspondence to the BOD, oversees the administration of the bylaws and serves as Parliamentarian. The Corresponding Secretary, when serving as Parliamentarian, shall have available at all meetings Robert's Rules of Order (current revision) and will offer assistance in conducting the meeting, as needed. Administration of bylaws shall include recording all amendments and submitting a current copy of bylaws for publication, as directed by the Board.
- Section 4. The Recording Secretary shall keep accurate minutes of all meetings. He shall be custodian of all the records and documents of the Corporation and, in general, perform all duties incident to the Office of Secretary. He serves as a member of the Executive Committee and Historian.
- Section 5. The Treasurer shall account for the funds of the Corporation and keep all monies in the names of and to the credit of the Corporation in bank(s) as designated by the BOD. Prepare, file and disburse funds for all appropriate filings as required by the Internal Revenue Service and the State of Missouri. Keep a full and accurate account of disbursements of funds of the Corporation. He shall pay all accounts payable in accordance with established budgets and toward the implementation of the Society's purposes. He shall furnish an accurate account of his transactions and the financial condition of the Corporation at the Annual General Meeting and when requested to do so by the President or the Executive Committee. He shall also be a member of the Executive Committee.
ARTICLE NINE — CHAIRMEN & COMMITTEES
- Section 1. Within thirty (30) days after election the President, with the assistance of the BOD, may appoint Chairmen and Committees to accomplish the work of the Society.
- Section 2. The President with the approval of the BOD may constitute special committees from time to time. Such committees shall act upon special projects within the purpose of the Corporation.
- Section 3. All members are eligible to hold any post as provided in Article Nine.
ARTICLE TEN — RULES OF ORDER
- Section 1. Robert's Rules of Order (Current Revision) shall govern the proceedings at all meetings of members and of the BOD.
ARTICLE ELEVEN — AMENDMENTS
- Section 1. These Bylaws may be amended by the adoption of new Bylaws, or amended in part at any Annual General Meeting or at a special meeting of the members, called for that purpose, by a majority vote of the voting members present at said meeting, provided written or printed notice containing the proposed amendment or amendments is mailed to each member entitled to vote not less than thirty (30) days prior to the date of the Annual General Meeting.
ARTICLE TWELVE — DISSOLUTION OF THE ASSOCIATION
- Section 1. In the event of dissolution, the assets of the Corporation are to be applied and distributed as follows: 1) to pay all indebtedness of the Corporation, 2) to pay all expenses of liquidation of the Corporation, 3) the remainder to be distributed to Kingwood Center; 900 Park Avenue West, Mansfield, Ohio, if such organization shall, at the time of dissolution, qualify under Section 501(c)(5) of the Internal Revenue Code, as the same now exists or as it may be amended from time to time and if such organization shall, at the time, fail to so qualify, then such assets shall be distributed for one or more tax exempt purposes within the meaning of Section 501(c)(5) of the Internal Revenue Code or corresponding section of any future federal tax code or shall be distributed to the federal government or to a state or local government for a public purpose and if not, shall be disposed of by the circuit court of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations as said court shall determine, which are organized and operated exclusively for such purposes.
Adopted May 28, 2011